How To Complete An Office Transformation in 14 Days

1. Project Overview

When a growing project management company needed to transform their head office into a functional workspace that would support their expanding team, they faced a significant challenge: creating a complete office environment from a space that lacked basic facilities.

With no existing kitchen, inadequate meeting spaces, and a layout that didn't support modern working practices, the office required a comprehensive transformation.

This project demonstrated how strategic planning and efficient execution could deliver a complete office fit-out within an aggressive 14-day timeline while staying within a £35,000 budget.

2. The Client

The client is a project management company based in Berkshire, whose specialism is more in their approach that the project type, stating ‘The way we work is as important as the work we deliver.’

With their purpose embedded in the transformation of the construction industry, they want to create a space where people feel proud of the work they do, clear about the purpose behind it, and excited by the possibilities ahead.

3. Project Scope & Objectives

With a growing team and increasing client interactions, the head office needed a full transformation to add essential facilities and reflect the company’s success.

The existing space lacked a kitchen, meeting rooms, and breakout areas.

Our objective was to deliver a fully functional, professional workspace, including a kitchen, meeting rooms, breakout zones, and optimised desk areas, within 14 days and a £35,000 budget.

Success was defined by delivering on time and within budget, with minimal disruption, while enhancing employee satisfaction and client experience.

4. Challenges & Constraints

The project presented multiple complex challenges within an extremely tight timeframe.

The existing office completely lacked kitchen facilities, requiring full plumbing installation and electrical work in a space not originally designed for these utilities.

The 14-day completion deadline meant coordinating multiple trades simultaneously while maintaining quality standards and minimising disruption to the client's business operations.

Budget constraints required careful resource allocation across extensive structural work, including wall demolition, doorway modifications, complete flooring replacement, and full electrical and heating system upgrades.

The challenge was further complicated by the need to sequence work efficiently, ensuring each trade could complete their tasks without delays while maintaining a safe working environment in an occupied building.

5. Approach & Execution

Our approach centred on meticulous planning and coordinated execution to maximise efficiency within the 14-day timeline.

Starting with detailed space planning to optimise workflow, we phased the work from demolition and structural changes to plumbing, electrical, flooring, and lighting upgrades.

Specialist trades worked simultaneously where possible, with daily coordination meetings to quickly resolve issues. The final stage covered decoration and signage, delivering a fully functional, professionally finished space on schedule.

6. Completed on time & budget

The office transformation was completed on time and within the £35,000 budget. New kitchen facilities boosted employee satisfaction and kept staff onsite for meals.

Separate meeting rooms improved client interactions, while breakout areas encouraged collaboration and flexible work. The open-plan layout enhanced workflow and added 12 workstations.

Exterior signage and a professional finish strengthened brand presence and client confidence.

Crucially, the project caused minimal disruption, allowing business to continue smoothly throughout.

7. "The transformation of our head office has been fantastic."

"The team's ability to deliver such a comprehensive fit-out in just 14 days while keeping within budget exceeded our expectations.

The new kitchen and meeting facilities have completely changed how we work, and the professional appearance has made a real difference in client meetings.

The project management was exceptional - we could continue operating throughout the renovation with minimal disruption.

The space now truly reflects our company's growth and professionalism."

Lizzie Hewitt, CEO

8. Summary

This project demonstrates how strategic planning and efficient execution can achieve remarkable transformations within challenging constraints.

By delivering a complete office fit-out in just 14 days, we proved that aggressive timelines don't require compromising on quality or functionality.

The successful coordination of multiple trades and complex infrastructure work created a workspace that not only met immediate needs but positioned the client for continued growth.

This case study showcases the importance of detailed planning, skilled project management, and clear communication in delivering exceptional results under pressure.

Author

Oscar Hewitt

Managing Director, Build With Iconic